Time is a resource few of us have mastered. Just about everybody has wished for more hours in the day or more days in a week. In reality, we would still struggle because we would just try to do more. What we really need is to be more efficient with our time. The 5 P’s are a key element of this: Proper Preparation Prevents Poor Performance.
But how do can you manage your time to include all of the planning, preparation, implementation and all of the follow-up services you offer your clients without cutting corners or sacrificing your brand's reputation. It sounds like a massive task, and it might take some time to perfect, but these tips can help you run your business more efficiently in the number of hours we already have in a day.
Organisation is key
Without organisation you have no way of keeping track of work you currently are undertaking, the progress you are making or how much time you actually have spare. It is well worth investing time into keeping yourself, and your team if you have one, organised. If you are technologically minded a spreadsheet is a fantastic way to keep track of all of your ongoing projects, like how much time you have spent on them, the projected completion date and so on. If you want to steer clear of computers, a pen and paper work just as well.
Whenever you are planning a new project, estimate your time based off of your own knowledge of how quick you can do tasks to the expected standard as well as what the client's needs are, this will help you create deadlines that you know you can achieve providing everything goes smoothly. Having realistic deadlines and targets means you are going to have to rush to get the job done on time, which will lead to better quality work and a better reputation for you.
Before you set off to complete a job you need a checklist of things you should be ensuring are all complete and ready to go. This checklist should include all of the paperwork too, not just making sure your drill battery is charged and your lunch packed. You need to be certain that you and your client are clear on what they are paying you to do for what price and the expected final outcome. Of course, it will also help you if you plan ahead in terms of making sure your toolkit is ready to go at a moment's notice, the better prepared you are the more time you have to get the work done on time.
Find ways to minimise your workload
If you find yourself inundated with paperwork and the business side of things, it could be worth investing in software to help you streamline your workflow, and maximise the time you can spend actually getting stuff done. Software like Tre llo can help you visualise what tasks you have to do and when you have planned to do them, there are plenty of useful software packages out there, you just need to find one that does what you want. Toggle is another great tool that helps you break down your time management so you can see where you are spending the most time, and how you can improve your workflow.